Our first troop meeting of 2016 was held today, January 3rd. In attendance were Aleah, Jayda and Kaytlen.
We discussed implementing a more formal approach to troop meetings that will be scheduled with an agenda ahead of time in order to accomplish goals more effectively. The agenda will consist of an opening, troop business, activities, and a closing.
**We talked about the Pledge of Allegiance, Girl Scout Promise and Law.
**Next, we discussed our order of business.
- Troop government = Girl Scouts use democratic ways meaning that everyone has an opportunity to say what she would like to do however votes are cast and majority rules. Everyone in the troop works together with making activities happen. It was decided that we will proceed with an “Executive Board” form of government. Each will take turns being troop officers.
The following officers will proceed till the end of the Girl Scout year which ends on September 30, 2016:
President = Kyla Koerte
Vice President = Kaytlen Akau
Secretary = Aleah Yano
Treasurer = Jayda Wakilina
Awards Committee Chair = TBA
Cookie Committee Chair = TBA
Community Service Committee Chair = TBA
What does the President (Kyla) do? She LEADS discussions at troop meetings. She tells the girls what the topic is, listens to the ideas, makes sure everyone has an opportunity to say what they think, and keeps the discussion on track. She represents or speaks for the troop at Executive Board meetings. She makes an agenda for each meeting and leads the troop business or planning meeting using the agenda. She helps the troop organize to get jobs done and welcomes new girls to the troop helping them learn about being a Girl Scout unless she assigns that task to someone else.
What does the Vice President (Kaytlen) do? She HELPS the President at troop meetings and fills in for the President if and when she is not present. The President may delegate some of her job to the VP like having the VP be in charge of making announcements, etc.
What does the Secretary (Aleah) do? She is a NOTE-TAKER and a LETTER-WRITER. At the Executive Board meeting, she records ideas shared and decisions made. She keeps a record of what each member reports and a record of what each committee’s job will be during the troop activities. If anyone has a question, the Secretary should have a record in her notes. She has a special notebook to use for this. If the troop needs to send out a thank you note or write a letter, etc, the Secretary writes it. She also makes record of who will do what.
What does the Treasurer (Jayda) do? She RECORDS the money. She collects the troop dues and keeps record of who has paid and who owes the troop money. She adds up the dues collected and records it for the troop leader and reports to the Executive Board how much money is in the troop’s bank account. The Treasurer is also the money planner. She helps by making a budget or planning how to spend the money, keeping track of activities including cookie sale program finances.
What do the Committee Chairs do? They are responsible for assigned committees which are tasked to do certain specific jobs.
- Dues were talked about but not collected. Everyone, please pay dues for this meeting at your next opportunity. Thank you!
- We talked a bit about our upcoming Cookie Rally on Thursday. We need to meet before Thursday with Kyla present in order to be sure we have everything set in time. We also need to be there early. Here is the registration link that has been set up for the event so we have a head count of how many people to expect. Also, we reiterated our per girl goal of 150 boxes this year. This should bring in about $720 of cookie proceeds.
- Goals = We need to prepare a calendar for the remaining portion of this GS year. Until then, an ical has been set up and the link has been shared with all girls and parents in our troop. If you have not activated the link, please do so so that you have access to the calendar on your phone. If you have not received the link, please request it from our troop leader. In addition, emails have been sent out inviting all girls and parents to follow our blog. This is so that every time a post is made, an email is automatically sent out to you so that you can read what was posted without having to go directly to the website to find out. We also decided that we need to re-take our photos in uniform to replace those already posted on our “About Us” page.
Next up, we went over our Girl’s Guide to Girl Scouting and looked at the different awards that we have earned and the others which we may earn. We talked about being able to do it on our own as well as a group with the troop. Both options are available to each of us. We then worked on an award:
The My Promise, My Faith Award which helps us explore how Girl Scouting and your faith offer similar ideas about how to act – and how Girl Scouting can tie into your faith. This is a pin that can be earned once a year for every year we are in Girl Scouts. All we have to do is choose a different line of the Law each year. We each, Kaytlen, Aleah and Jayda, completed five steps and earned the pin. For those who weren’t present with us today, you may still earn this award. We have the paperwork for you to do and can assist you at the next meeting unless you would prefer to work on it on your own ahead of time.
This is the Senior Pin Kaytlen earned today:
This is the Cadette Pin Jayda and Aleah earned today:
We did not work on our Journey books today as we prefer to work on it together as a troop.
Finally, we closed our meeting by cleaning up.
Next official troop meeting will be on Sunday, January 17th at 1pm.
Don’t forget we have our self defense classes coming up which starts on Thursday, January 14th!